Choosing software for a recruitment agency can feel a bit like reviewing candidates for your own team — lots of strong options, each with a different personality, and only a few that really fit the way you work. Some tools are built for speed, some for structure, some for relationship-driven search, and some try to cover everything at once.
This guide is a curated list of top 7 CRMs that make any recruitment agency's workflow simpler, and teams more productive.
These five CRMs stand out for different reasons, and each one fits a slightly different style of agency work.
1. Rings AI
Rings.ai is a relationship-intelligence CRM designed for recruiters, hiring managers, and agencies that rely heavily on networks, referrals, and warm outreach.
Instead of focusing only on tracking jobs and candidates, it emphasizes uncovering opportunities through people — who knows whom, where someone recently moved, and which connections can open conversations faster. The platform works either as a standalone CRM or as an intelligence layer on top of your current ATS.
Key features of Rings AI
Smart prospecting across millions of candidates and clients
Portfolio intelligence to find warm leads in investor networks
Private data filters for searches based on your first-party insights
Dual pipelines for client mandates and candidate progression
Relationship mapping and referral insights
Automatic job-change alerts and contact enrichment
Long-term sync of emails, meetings, and notes
Smart Notes with files, tables, and internal references
Robust customization for stages, fields, and workflows
AI & natural-language search for quick prep and insights
iOS app and Chrome extension for real-time context
Integrations with Gmail, Outlook, HubSpot, Salesforce, LinkedIn, and more
Here’s a short product walkthrough to see how Rings.ai actually works.
2. Recruit CRM
Recruit CRM is an all-in-one Applicant Tracking System (ATS) and Customer Relationship Management (CRM) platform. The platform covers both sides of agency operations — managing candidates and nurturing client relationships.
Key features of Recruit CRM
AI-powered candidate sourcing and matching
Automated outreach through email, SMS, and LinkedIn
Visual pipelines for candidates and client deals
Integrated calling, transcription, and logging
Client portals for submissions and feedback
Job multiposting to 5,000+ job boards
Advanced analytics and reporting dashboards
Chrome extension for one-click sourcing
Fully customizable workflows and permissions
With integrations across more than 5,000 apps, including Gmail, Outlook, and Zapier, Recruit CRM scales with growing teams. It has an average rating of 4.4-4.9 out of 5 across sites like Capterra, G2, and Gartner.
3. Recruiterflow
Recruiterflow takes a more AI-driven approach to agency operations, positioning itself as a system that actively assists recruiters rather than just storing data. The platform leans heavily on its AI engine, AIRA, which tracks conversations across email, calls, SMS, and notes to keep records updated and surface insights without manual effort.
It’s built for agencies that run both recruiting and business development in parallel, offering tools for pitching candidates, managing pipelines, and running outbound sequences to prospects and clients.
Key features of Recruiterflow
Visual deal and client pipelines
Advanced contact and company search
AI agents for data updates, summaries, and research
Job change alerts for contacts
Multichannel outreach (email, SMS, LinkedIn)
Automated sales and hiring workflows
Built-in calling with logging
Pitching tools for most placeable candidates (MPC)
Client collaboration via notes and feedback
Customizable dashboards and Recruiterflow BI
Pricing
Pricing for Recruiterflow starts with the Advanced Plan at $119 per user/month, which includes ATS, CRM, automation, and sequences. Larger teams can opt for a Custom Plan, which adds advanced AI agents, BI dashboards, and omnichannel communication. Both plans offer unlimited jobs, candidates, and contacts.
4. Humanly
Humanly is a recruiting CRM that is designed for high-volume roles, and organizations that rely heavily on proactive outreach. Instead of acting as a traditional ATS, Humanly functions as a layer that helps you identify candidates quickly, nurture them across channels, and keep communication organized in one place.
It also supports hiring events, referral programs, and SMS-based engagement, making it practical for teams handling both inbound and outbound recruiting at scale.
Key features of Humanly
AI-powered candidate matching across ATS, LinkedIn, job boards, and 600M+ profiles
Chrome extension for sourcing candidates from the web
Automated SMS and email outreach sequences
Candidate nurture campaigns with scheduled touchpoints
Hiring event management (virtual and in-person)
Built-in employee referral tools
Centralized candidate conversations and profiles
Unified inbox for SMS + email engagement
Tools designed for high-volume and distributed teams
Humanly offers demo-based pricing, typically geared toward growing companies and teams managing large candidate pipelines. Pricing varies based on usage, automation needs, and the size of your hiring team.
5. Manatal
Manatal is an ATS with strong CRM-like capabilities, built for agencies that want a structured, fast-moving recruitment workflow. It focuses heavily on pipeline clarity, automation, and search to make it easy to hire for multiple clients at a time.
Key features of Manatal
Workflow automations to send emails, trigger actions, and handle repetitive tasks.
AI-powered search and matching combining semantic and Boolean filters.
Candidate quick-screen to review and advance talent without opening individual profiles.
Complete candidate profiles with centralized resumes, notes, and past interactions.
Branded resume generation and custom resume builder.
Email, calendar, and SMS integrations for centralized communication.
AI data chat (MCP Server) to query live account data via tools like ChatGPT or Claude.
Custom fields and customizable pipelines for different job types or processes.
Assessment integrations such as Codility.
Zapier and API integrations to connect with 3,000+ tools and HRIS systems.
Pricing
The Professional plan ($15/user/month) works for small teams with modest job volumes, while the Enterprise plan ($35/user/month) removes limits and adds workflow automation.
The Enterprise Plus plan ($55/user/month) brings advanced reporting, API access, SSO, and AI integrations. For agencies with more specialized needs, a Custom plan offers tailored features and support.
Every plan includes a 14-day free trial with no credit card required.
6. Zoho Recruit
The system leans on standard ATS workflows (jobs, candidates, pipelines) but adds CRM-style features like client portals and communication tools, so recruiters can handle relationships alongside roles.
Key features of Zoho Recruit
Recruitment CRM to manage candidate and client relationships
Candidate sourcing via career sites, social channels, vendors, and referrals
Hiring pipelines with visual stages and recruiting KPIs
Resume parsing, resume inbox, and advanced search
Client and candidate portals for feedback and updates
Recruitment automation with workflows, Blueprints, and alerts
Collaborative hiring with @mentions, comments, and shared views
SMS and phone integrations for communication
Advanced analytics, custom reports, and dashboards (higher tiers)
Mobile apps for on-the-go candidate and job management
Pricing
Zoho Recruit offers a Forever Free plan plus three paid tiers (Standard, Professional, and Enterprise) starting around S$32 per user/month (billed annually). Pricing scales by active job limits and adds features like AI matching, portals, automation, and advanced security at higher levels.
7. Greenhouse
Greenhouse is an enterprise-grade recruitment CRM used to manage the full recruiting lifecycle, from sourcing through onboarding. It’s best known for its structured hiring approach — scorecards, interview plans, and standardized workflows — which helps teams run consistent, data-backed processes across roles and locations.
It’s designed to plug into an existing HR and productivity stack and support more complex, multi-stakeholder hiring.
Key features of Greenhouse
Structured hiring with scorecards and interview plans
End-to-end ATS from sourcing to offer and onboarding
AI-assisted recruiting and workflow automation
Talent sourcing tools and job distribution
Candidate experience tools (communications, portals, feedback)
Scalable workflows for multi-location and multi-team hiring
Advanced reporting, analytics, and Greenhouse Analytics
500+ integrations (HRIS, assessments, scheduling, productivity tools)
DE&I-focused tools and reporting
Role-based permissions and enterprise-grade security
Greenhouse uses quote-based pricing with three main tiers (Essential, Advanced, Expert), and costs typically scale by company size and feature needs. It tends to be a better fit for mid-sized and larger organizations with higher hiring volume and more complex processes, rather than very small agencies on tight budgets.
Choosing a Recruitment CRM That Actually Supports How You Win Work
Recruitment CRMs are great at structure — pipelines, stages, resumes, client updates. But most of them stop at organizing your data. They don’t help you uncover warm candidate leads, map hidden relationships, or understand which connections can accelerate a search. And for recruiters, those things often matter just as much as the ATS workflow itself.
That’s the gap Rings.ai focuses on. It brings together sourcing signals, relationship history, portfolio intelligence, job-change alerts, and your team’s collective network, then turns all of that into a clear picture of who you should reach out to and why.
Instead of clicking through multiple tools or relying on memory, you get a live map of clients, candidates, referrers, and the warmest paths into new mandates.
If you’d like to see what that could look like for your team, book a quick demo and we’ll walk you through it.
